Timeline of a Conveyancing Transaction in NSW
Timeline of a Conveyancing Transaction in NSW
One of the most common questions asked by parties to a property transaction is: “How long will the conveyancing process take?”
The answer will vary depending on the circumstances of the transaction. However, every conveyance has a clear beginning and a clear end.
In New South Wales, the conveyancing process generally commences with the exchange of Contracts for the Sale of Land and concludes at settlement, when ownership of the property is transferred from the Vendor to the Purchaser and all contractual obligations have been satisfied.
Understanding the typical stages of a conveyance can help Vendors and Purchasers feel informed and prepared throughout the process.
Work undertaken prior to exchange of contracts
Although exchange of contracts is the legal starting point of a conveyancing transaction, a significant amount of important work occurs before exchange. This preparatory stage is critical, as once contracts are exchanged, the parties are generally legally bound.
Prior to exchange, your solicitor will typically:
- Review the Contract for Sale to ensure it complies with NSW requirements and accurately reflects the agreed terms, including the purchase price, settlement period, inclusions, and any special conditions.
- Advise on legal risks and obligations, such as easements, restrictions on title, zoning issues, strata matters (if applicable), and any unusual or adverse contract terms.
- Negotiate amendments to the contract, including changes to special conditions, settlement dates, deposit arrangements, or conditions relating to finance or building and pest inspections.
- Conduct preliminary searches and enquiries where appropriate, to identify potential title or planning issues that may affect the property or the purchaser’s intended use.
- Advise purchasers on cooling-off rights, including whether the statutory cooling-off period applies, how it operates, and the consequences of waiving or excluding it.
- Coordinate with real estate agents, brokers, and lenders to ensure timing aligns with finance approval and the parties are ready to proceed to exchange.
- Explain the practical and financial consequences of exchange, including deposit requirements, key dates, and the risks of proceeding prematurely.
For purchasers, this stage provides the opportunity to fully understand what is being bought and to make an informed decision before becoming legally committed. For vendors, it ensures the contract is accurate, enforceable, and structured to minimise delays or disputes after exchange. Careful legal preparation prior to exchange can prevent costly issues later in the transaction and helps ensure the conveyance progresses smoothly once contracts are exchanged.
Exchange of contracts
Exchange of contracts marks the legal commencement of the transaction. Prior to exchange, the Vendor and Purchaser negotiate the terms of the contract, including the purchase price, settlement period, inclusions, and any special conditions.
At exchange:
• the Vendor signs one copy of the contract;
• the Purchaser signs an identical copy; and
• the contracts are checked page by page to ensure they are identical before being formally exchanged.
Once exchanged and dated, the contract becomes legally binding on both the Vendor and the Purchaser. From this point:
• the deposit becomes payable and is usually held in trust;
• statutory and contractual timeframes commence; and
• the parties are committed to completing the transaction, subject to any applicable cooling-off rights.
Under the Conveyancing Act 1919 (NSW), most residential purchases attract a five-business-day cooling-off period, unless it is validly waived or excluded.
The date of exchange is critical, as it determines all key deadlines, including:
• cooling-off expiry;
• finance approval periods (if applicable);
• adjustment calculations; and
• the settlement date.
The period between exchange and settlement
The period between exchange and settlement is when most of the legal and administrative work occurs. For residential conveyances in NSW, the standard settlement period is 42 days (six weeks), unless otherwise agreed.
During this period, the Purchaser’s solicitor will typically:
• review title searches and enquiries to ensure the Vendor can provide good title;
• liaise with lenders regarding loan and mortgage documentation; and
• prepare for settlement.
The Vendor’s solicitor will:
• arrange for discharge of any existing mortgages;
• prepare adjustment figures; and
• ensure the Vendor complies with contractual obligations.
Both solicitors liaise with banks, agents, and each other to ensure settlement can proceed smoothly.
Settlement
Settlement is the final stage of the conveyancing process. At settlement:
• the balance of the purchase price is paid by the Purchaser;
• title to the property is transferred from the Vendor to the Purchaser; and
• the transaction is completed in accordance with the contract.
In NSW, settlements are now predominantly conducted through electronic conveyancing platforms, allowing parties, solicitors, and lenders to meet in a secure electronic workspace. Funds and title documents are exchanged digitally, improving efficiency and accuracy.
For Vendors, sale proceeds are generally transferred directly into their nominated bank account on the day of settlement.
Why experienced legal advice matters
While many conveyances proceed without issue, problems can arise, including:
• damage to the property between exchange and settlement;
• delays in finance approval or mortgage discharge;
• title defects; or
• insufficient funds to complete settlement.
Experienced legal advice can often resolve these issues quickly and reduce the risk of delay or dispute.
How Dawson Pouwhare Legal & Conveyancing can assist
At Dawson Pouwhare Legal & Conveyancing, we provide clear, proactive advice to both Vendors and Purchasers throughout the conveyancing process.
We assist with:
• contract review and negotiation;
• exchange and cooling-off advice;
• settlement preparation and electronic conveyancing; and
• ensuring compliance with NSW conveyancing legislation.











